The Curatorial Assistant is responsible for performing research and project management-oriented duties in support of exhibitions, publications, acquisitions, and other projects. Duties include performing general art historical research, maintaining exhibition files and collection database (The Museum System), drafting correspondence and other texts, responding to inquiries, and serving as liaison to other Museum departments, museums, galleries, collectors, artists, and trustees.
Must possess excellent interpersonal, grammar, writing, and organizational skills and be able to perform art historical research and effectively manage exhibition projects. Possession of a M.A. in art, art history, or related subject is highly preferred, as is a knowledge of contemporary art and a minimum of two years of museum or gallery experience. Ability to use Microsoft Office including Word, Outlook, Excel, PowerPoint, Adobe Acrobat, Adobe Photoshop Knowledge and The Museum System (TMS) database preferred.
- Assist Curators with all aspects of exhibition organization including locating potential loans, loan correspondence, data entry, image scanning, generating checklists and other reports, compiling installation requirements and restrictions, tracking actual expenses in exhibition budget forms, arranging installation photo documentation, providing materials and information for traveling exhibitions. Adheres to exhibition planning process timelines for all three museum locations.
- Assist Curators with exhibition-related publications by locating images, securing copyright permissions, compiling research as directed, fact-checking texts and back matter, mailing catalogues to photo and object lenders. Assist Curators with exhibition-related didactics including object label copy and wall texts.
- Assist Curators to be on time and on budget for all shows unless otherwise approved by all supervisors (both direct and indirect reports to).
- Prepare Acquisitions Reports and PowerPoint presentations for potential Permanent Collection objects; provide information to Registrar, work with donors and galleries as needed.
- Develop and maintain working relationships and appropriately represents the Museum to outside organizations, collectors, trustees, and artists.
- Assist Curators with scheduling meetings, making travel arrangements, processing invoices, reconciling credit card and other expenses, and other administrative duties as assigned. Attend department meetings.
While performing the essential functions of this job, the incumbent must be able to do the following:
- Sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.
- Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work.
- Manual dexterity to operate a computer and other office equipment required. Heavy usage of computers and phones required.
The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.
Please submit your resume and cover letter to firstname.lastname@example.org.